DataverseNO Policy Framework and Definitions

Policy Framework

About DataverseNO

DataverseNO is an archive or a repository service for open research data, owned by UiT The Arctic University of Norway, which has the overall responsibility for the service. DataverseNO is operated by the IT Department and the University Library at UiT. A pool of IT staff both from the UiT IT department and from the UiT Library take care of the (IT-)technical management and development of DataverseNO. The Board of DataverseNO assumes responsibility for the operation and policies of DataverseNO. Curation and training is mainly carried out by Research Data Service staff from the DataverseNO partner institutions, covering most of the general subject areas within a university or research institute. DataverseNO is a network of institutions, ensuring access to a pool of experts in the field of research data management. This includes experts in the full range of academic subjects, IT experts from the IT departments, as well as legal experts from the administrative departments at the DataverseNO partner institutions.

The mission of DataverseNO is to provide a service for research data management according to principles of best practice. This includes secure archiving, preservation and continuous, reliable, and open access to research data in accordance with national guidelines and international principles for managing research data. DataverseNO offers primarily an infrastructure for institutional repositories, but contains also general, subject-based repositories. DataverseNO is intended to be responsive to the research communities at its partner institutions. DataverseNO is supported by UiT The Arctic University of Norway and the DataverseNO partner institutions, and endeavours to be both durable and sustainable. DataverseNO is a platform for making research data publicly accessible.

DataverseNO is intended to provide maximum public access to unrestricted research data for the advancement of scholarship and the public good in ways that are consistent with the FAIR Data Principles [1]. DataverseNO and its partner institutions maintain their commitment to seeing that restricted data are not inappropriately or inadvertently disclosed, consistent with all requirements pertaining to the collection, storage, access, use, transmission, and disposal of sensitive data. Researchers are obligated to be vigilant in seeing that such restricted data are not made publicly accessible through DataverseNO or any other unmediated public access mechanism.

Quality Commitment

DataverseNO (by owner) commits to ensure the proper management and operation of the archive service in accordance with the responsibilities described in the Steering documents for DataverseNO [2]. DataverseNO is responsible for secure archiving and data retrieval for at least 10 years after the assignment of DOI, and supports and complies with the international FAIR principles for research data management and stewardship to make data findable, accessible, interoperable and reusable.

DataverseNO Policies

The following policy documents govern the obligations of the DataverseNO service and users:

Review of Policies

The DataverseNO policies are intended to be dynamic and flexible documents, responsive to changes in the academic environment and attentive to the work of other stakeholders in the field of research data management. The Research Data Service staff will review all policies as needed, and at least annually. All past versions of each policy will be available from the version section at the end of each document. The Research Data Service at DataverseNO partner institutions will strive to see that any Dataset deposited in DataverseNO remains subject to the DataverseNO policies that are in place on the date the Depositor of that Dataset accepts the DataverseNO Deposit Agreement. The Board of DataverseNO manages the DataverseNO policies, including the approving of any revisions and/or exceptions to these policies.

Definitions

The following are simplified definitions of terms as they are used in DataverseNO policies. Sources are provided where possible. Please note that many definitions have been adjusted to reflect the specific context of DataverseNO.

Author(s)
synonym: Creator(s)

An individual or group of individuals who make, conceive, reduce to practice, author, or otherwise make a substantive intellectual contribution to the creation of intellectual property (e.g., Datasets).

Creator(s)
synonym: Author(s)

Curation

Reviewing process performed by a curator ensuring that deposited Datasets comply with the DataverseNO Deposit Guidelines.

Note: The DataverseNO partner institutions assume curation responsibility for all Datasets deposited into their respective repositories in DataverseNO.

Data

Factual material commonly accepted in a given research community as necessary to validate or extend research findings. Data may be qualitative, in the form of literature, interviews, observations, etc., or quantitative, in the form of numerical or spatial data, measurements, etc.

Data File

File of Data that enables ready inspection and/or reuse of the Data in visualization tools, analysis software, or analysis scripts.

Dataset

An intentional collection of Data Files and/or Metadata Files together with the associated Descriptive Metadata. [3]

Note: A Dataset may be as simple as a single Data File and/or Metadata File and the associated Descriptive Metadata. A Dataset could also be a package of any combination of raw, semi-processed, or aggregate Data Files, relevant processing and analysis scripts, and Metadata Files such as a ReadMe file.

Dataset Publishing

The process of making a Dataset publicly available, discoverable, and citable independent of other research publications such as a journal article.

Deaccessioning

The process by which DataverseNO removes public access to Data and/or Metadata files in a Dataset from its holdings for a compelling reason.

Note: See the DataverseNO Deaccession Procedure for more details about deaccessioning in DataverseNO.

Depositor

The person (Family Name, Given Name) or the name of the organization that deposited a Dataset to the repository.

Descriptive Metadata

The information about the Dataset being deposited in DataverseNO, such as Dataset Creator(s), title, funder, etc.

Note: Descriptive Metadata is initially provided by the Depositor during the submission process. Modifications to the Descriptive Metadata can be made after a Dataset is published by the Depositor and/or the Research Data Service staff.

Digital Object Identifier [4]
abbreviation: DOI

A Digital Object Identifier (DOI) is a unique alphanumeric string assigned by a registration agency (the International DOI Foundation) to identify content and provide a persistent link to its location on the Internet. Datasets in DataverseNO are assigned a DOI from DataCite, a leading global non-profit organisation that provides persistent identifiers (DOIs) for research data.

Digital Preservation [5]

Policies, strategies, and actions to allow access to digital content over time regardless of the challenges of media failure and technological change. The goal of digital preservation is the accurate rendering of content over time.

Distributor

The organization designated by the author or producer to generate copies of the particular work including any necessary editions or revisions.

Embargo Period [6]

The period of time during which public access to all or part of a Dataset is not yet allowed.

Note: DataverseNO supports Embargo Periods for the Data Files and Metadata Files only. The items under Embargo are released to the public on a date specified by the Depositor.

Long-Term Contact Person [7]
synonyms: Corresponding Author, Corresponding Creator

A person who serves as the primary contact and information provider for third parties wishing to find out more about a specific Dataset.

Note: This person generally carries ultimate responsibility for the validity of the Dataset and is most often a faculty member and/or Principal Investigator (“PI”) of the project under which the Dataset originated.

Metadata File

File that provides information about a Data File(s) pertinent to the understanding, inspecting and/or reusing of the Data File(s), including descriptive information, documentation, technical specifications, ReadMe files, Provenance, and rights information.

Owner

The individual, organization, or other entity that owns the intellectual property rights to the Dataset.

Note: Nothing in these DataverseNO Policies shall be considered as enlarging or reducing the ownership rights of the Creators of the Datasets.

See also the general rules regarding ownership at DataverseNO partner institutions.

Producer

Person or organization with the financial or administrative responsibility over this Dataset.

Provenance [8]

Information regarding the origins, custody, and ownership of a Dataset.

References

[1] Guiding Principles for Findable, Accessible, Interoperable and Re-usable Data Publishing version b1.0. https://www.force11.org/fairprinciples

[2] Steering documents for DataverseNO. https://site.uit.no/dataverseno/about/steering-documents/

[3] Dataverse Project. Dataset + File Management. http://guides.dataverse.org/en/latest/user/dataset-management.html

[4] American Psychological Association. What is a digital object identifier, or DOI?. http://www.apastyle.org/learn/faqs/what-is-doi.aspx

[5] Association for Library Collections & Technical Services. Definitions of Digital Preservation. http://www.ala.org/alcts/resources/preserv/defdigpres0408

[6] Embargo Period. SPARC Europe. Publication embargo. https://web.archive.org/web/20160226192027/http://sparceurope.org/embargoes/

[7] SCoRO, the Scholarly Contributions and Roles Ontology. contact person. http://purl.org/spar/scoro/contact-person

[8] Society of American Archivists. A Glossary of Archival and Records Terminology. provenance. http://www2.archivists.org/glossary/terms/p/provenance

Acknowledgements

Illinois Data Bank. Illinois Data Bank Policy Framework and Definitions. http://hdl.handle.net/2142/91039

 

Contact research-data@support.uit.no with questions or to request an addition or revision to this policy.

 

Policy Document History and Version Control Table

Version Action Approved By Action Date
1.0 Policy issued. Board of DataverseNO 2018-06-21