{"id":561,"date":"2017-10-29T13:45:34","date_gmt":"2017-10-29T12:45:34","guid":{"rendered":"https:\/\/site.uit.no\/dataverseno\/?page_id=561"},"modified":"2026-04-08T16:22:21","modified_gmt":"2026-04-08T14:22:21","slug":"curatorguide","status":"publish","type":"page","link":"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/","title":{"rendered":"Curation Guidelines"},"content":{"rendered":"<p>Below you will find guidelines on how research data support at DataverseNO partner institutions are meant to curate their collections in DataverseNO. In case you need additional help or have questions about curation,\u00a0please contact the <a href=\"https:\/\/site.uit.no\/dataverseno\/support\/\" target=\"_blank\" rel=\"noopener noreferrer\">support services<\/a> at your institution. If you want to test how curation works in DataverseNO, you can do this in our sandbox at <a href=\"https:\/\/demo.dataverse.no\/\" target=\"_blank\" rel=\"noopener\">demo.dataverse.no<\/a>. Contact us at <a href=\"mailto:support@dataverse.no\">support@dataverse.no<\/a> if you need curator access to demo.dataverse.no.<\/p>\n<span class=\"collapseomatic  find-me\" id=\"curation-of-datasets\"  tabindex=\"0\" title=\"Curation of datasets\" data-findme=\"\"   ><strong>Curation of datasets<\/strong><\/span><div id=\"target-curation-of-datasets\" class=\"collapseomatic_content \"><a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/#curation-of-datasets\"><img decoding=\"async\" class=\"alignleft wp-image-977\" title=\"Bruk denne lenkja n\u00e5r du skal referera til dette avsnittet.\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png\" alt=\"\" width=\"15\" height=\"15\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png 150w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon.png 225w\" sizes=\"(max-width: 15px) 100vw, 15px\" \/><\/a><br \/>\n<br class=\"custom-break\" \/><br class=\"custom-break\" \/><span class=\"collapseomatic  find-me\" id=\"general\"  tabindex=\"0\" title=\"General\" data-findme=\"\"   ><strong>General<\/strong><\/span><div id=\"target-general\" class=\"collapseomatic_content \"><a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/#general\"><img decoding=\"async\" class=\"alignleft wp-image-977\" title=\"Bruk denne lenkja n\u00e5r du skal referera til dette avsnittet.\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png\" alt=\"\" width=\"15\" height=\"15\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png 150w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon.png 225w\" sizes=\"(max-width: 15px) 100vw, 15px\" \/><\/a><br class=\"custom-break\" \/><br class=\"custom-break\" \/><\/p>\n<p>When a user has created a dataset and submitted it for review, the curator(s) of the collection \/ (sub)dataverse in question are automatically noticed by email. As a curator, you log into DataverseNO and click on your username in the upper right corner, and then click on\u00a0<em>Notifications<\/em>:<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-592 size-medium\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_notifications-300x154.png\" alt=\"\" width=\"300\" height=\"154\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_notifications-300x154.png 300w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_notifications.png 634w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<p>In the <em>Notifications<\/em>\u00a0tab, search for the correct message, i.e. the message stating that the dataset in question has been submitted for review. Click on the dataset link:<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-593\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_notifications_02-300x37.png\" alt=\"\" width=\"641\" height=\"79\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_notifications_02-300x37.png 300w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_notifications_02-768x94.png 768w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_notifications_02-1024x125.png 1024w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_notifications_02.png 1617w\" sizes=\"(max-width: 641px) 100vw, 641px\" \/><\/p>\n<p>The link takes you to the landing page of the dataset, and you are now ready to curate it.<\/p>\n<p>The first thing you as a curator should check is whether the contents and the author(s) of the dataset meet the requirements in the <a href=\"https:\/\/site.uit.no\/dataverseno\/about\/policy-framework\/accession-policy\/\" target=\"_blank\" rel=\"noopener\"><strong>DataverseNO Accession Policy<\/strong><\/a>. Here is a short summary of the most important points:<\/p>\n<ul>\n<li>At least one of the authors of the dataset is or has been affiliated with the partner institution in question. Other rules may apply for special collections.<\/li>\n<li>The dataset must be suitable for open access publication.<\/li>\n<\/ul>\n<p>You should also check if the dataset is created in the <strong>right collection<\/strong> (= (sub)dataverse). For a \u2018common\u2019 user from a DataverseNO partner institution (e.g. UiT), this will be the institutional collection for that institution (e.g. the UiT collection). But for other users, the right collection may be a special collection. For a linguist, e.g., the right collection will usually be TROLLing. If a dataset is created in the <strong>wrong collection<\/strong>, you curate the dataset in the usual way (see below), but <strong>after<\/strong> the dataset has been published, you should inform <a href=\"mailto:support@dataverse.no\">support@dataverse.no<\/a> about which collection the dataset has to be moved to.<\/p>\n<p>The curation of a dataset is essentially about ensuring that dataset is structured and documented according to best practice, as described in the Deposit Guidelines (see the menu item <a href=\"https:\/\/site.uit.no\/dataverseno\/deposit\/\" target=\"_blank\" rel=\"noopener\">Deposit<\/a>). There are four main areas to be reviewed: files, metadata, terms, and versions. You get to these areas by clicking the corresponding tabs on the landing page, i.e.\u00a0<em>Files<\/em>, <em>Metadata<\/em>, <em>Terms<\/em>, and\u00a0<em>Versions<\/em>:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-594\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_faner-300x98.png\" alt=\"\" width=\"512\" height=\"167\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_faner-300x98.png 300w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_faner.png 740w\" sizes=\"(max-width: 512px) 100vw, 512px\" \/><\/p>\n<p>As of today, the notice telling the curator(s) that a new dataset has been submitted for review does not contain any information about whether this is a new dataset or a new version of a previously published dataset. Therefore, it is a good idea to start curating by looking at the <strong>versions tab<\/strong>. Here you will immediately see whether the dataset is entirely new, or whether it is a new version of an existing dataset. In the latter case, the versions tab will also tell you what changes that have been made since the previous version, and you then only have to review these changes. Read more about versioning in the section <em>New version of a published dataset<\/em> below.<\/p>\n<p>If you are dealing with a new dataset, you should start curating by having a look at the metadata. They will give you an overview of what the dataset is about.<\/p>\n<p><strong>Note!<\/strong> If it is obvious that the depositor has not consulted the Deposit Guidelines (e.g. if there is no ReadMe file), it might be just as well not to curate the dataset yet, but rather return it to the depositor (<em>Return to Author<\/em>), and send him\/her an email asking him\/her to consult the Deposit Guidelines\u00a0(<a href=\"https:\/\/site.uit.no\/dataverseno\/nn\/arkivering\/\" target=\"_blank\" rel=\"noopener\">in Norwegian<\/a> | <a href=\"https:\/\/site.uit.no\/dataverseno\/dataverseno-policy-archive\/dataverseno-preservation-policy-v-3-0\/\" target=\"_blank\" rel=\"noopener\">in English<\/a>) and re-submit the dataset for review once it is organized and documented in line with the guidelines.<\/p>\n<p>Combined with the automatically assigned publication status labels, <a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/curation-labels\/\" target=\"_blank\" rel=\"noopener\">Curation Labels<\/a> may be used to indicate different curation statuses of datasets.<\/p>\n<\/div>\n<br class=\"custom-break\" \/><span class=\"collapseomatic  find-me\" id=\"metadata\"  tabindex=\"0\" title=\"Metadata\" data-findme=\"\"   ><strong>Metadata<\/strong><\/span><div id=\"target-metadata\" class=\"collapseomatic_content \"><a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/#metadata\"><img decoding=\"async\" class=\"alignleft wp-image-977\" title=\"Bruk denne lenkja n\u00e5r du skal referera til dette avsnittet.\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png\" alt=\"\" width=\"15\" height=\"15\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png 150w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon.png 225w\" sizes=\"(max-width: 15px) 100vw, 15px\" \/><\/a><br class=\"custom-break\" \/><br class=\"custom-break\" \/><\/p>\n<p>Select the <em>Metadata<\/em> tab, and click the\u00a0<em>Add + Edit Metadata<\/em> button.<\/p>\n<p>Curation checklist for the most common metadata fields (for a more detailed and extensive overview, see the Word document &#8220;Dataverse_North_metadata_best_practices_guide_v2.0_ENG.docx&#8221; in the <em>Metadata og dokumentasjon<\/em> channel in the DvNO-brukarforum Team):<\/p>\n<ul>\n<li>Are the fields filled in correctly? E.g.:\n<ul>\n<li><strong>Title:<\/strong> Quotation marks should not be added around the title as such marks will be added automatically in the reference generated by the system. If the dataset contains background \/ replication data for a publication, \u201cReplication data for: \u201d may be added to the title of the dataset. Instead of \u201cReplication Data for: \u201d you may use \u201cBackground Data for: \u201d, \u201cSupporting Data for: \u201d or another suitable suffix.<\/li>\n<li><strong>Author:<\/strong>\n<ul>\n<li>Is\/are the name(s) of the author(s) inverted (family name, given name)?<\/li>\n<li>Is affiliation provided (e.g. UiT The Arctic University of Norway)?<\/li>\n<li>Authors should be encouraged to create an ORCID, and add it to the <em>Identifier Scheme<\/em> field, e.g., 0000-0001-0003-0004 (without \u201chttps:\/\/orcid.org\/\u201d).<\/li>\n<\/ul>\n<\/li>\n<li><strong>Contact:<\/strong>\n<ul>\n<li>If the contact is one or several persons, the name(s) have to be inverted (family name, given name). If the contact is an institution, the name is not inverted.<\/li>\n<li>Are affiliation and correct email address provided?<\/li>\n<\/ul>\n<\/li>\n<li><strong>Description:<\/strong>\n<ul>\n<li>A brief presentation of the dataset should be given.\u00a0To add breaks between to sections, add the HTML tags &lt;p&gt; and &lt;\/p&gt; around each section. This description should usually also be included in the ReadMe file. One may use (parts of) the abstract of the related publication, in which case the\u00a0abstract should be entered into a second description field, which can be added by clicking the plus button to the right. NB! If your article is only submitted and not accepted (yet), DO NOT mention the name of the journal it has been submitted to.<\/li>\n<li>The <em>Date<\/em> field must be filled in in the format YYYY-MM-DD.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Keyword:<\/strong>\n<ul>\n<li>Are there reasonable <em>keyword terms<\/em> added? If there are more commonly used keywords already applied in the (sub)archive, you should make the user aware of this.<\/li>\n<li>Has each keyword been assigned it own field? If not, ask the user to replicate the field for each keyword.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><strong>Related publication:<\/strong>\n<ul>\n<li>If the dataset is the basis for a publication, is\u00a0the reference to the publication provided here?<\/li>\n<li>If the dataset is used in a article or book manuscript that is submitted for review, but has not been accepted (yet), the name of the journal or publisher should <strong>not<\/strong> be mentioned in any place in the dataset. Rather, one should use the expression\u00a0\u201cSubmitted for review\u201d or the like. See also the section <em>Reading access to unpublished dataset<\/em> below.<\/li>\n<li>Also check with the researcher whether the article or book manuscript will be subject to <strong>double-blind review<\/strong>\u00a0(both author and reviewers are anonymous) and the editor has asked for the dataset draft being available in anonymized form for this process. In that case, the curator creates an anonymized version of the dataset draft following the guidance on <a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/double-blind-peer-review\/\" target=\"_blank\" rel=\"noopener\">this page<\/a>.<\/li>\n<li><strong>Language:<\/strong>\u00a0The field\u00a0<em>Language<\/em> is not about the investigated language, but about the language of analyses. In a TROLLing dataset about French nouns described\/analysed in English, this field should not contain \u201cFrench\u201d, but \u201cEnglish\u201d or be left empty. However, \u201cFrench\u201d should be added as a keyword.<\/li>\n<li><strong>Producer:<\/strong>\u00a0Has there been entered a correct\u00a0<em>Producer<\/em>\u00a0of the dataset? In institutional collection, this field is pre-populated. But in special collections of the TROLLing type, you should check whether the user has filled in the right institution (e.g. UiT The Arctic University of Norway or the name of another institution of funder). If the author is not associated with any research organization anymore, the name of the author may be added in inverted order to the\u00a0<em>Name<\/em>-field, and the other fields may be left empty. For datasets which are deposited by bachelor or master students, there are two alternatives: a) If the student was employed or paid in any other way by a (research) organization to produce the deposited data, the name of the organization is added to the\u00a0<em>Name<\/em>-field. b) If the student was not employed\/paid to produce the dataset, the name of the\u00a0student may be added in inverted order to the\u00a0<em>Name<\/em>-field.\u00a0If &#8211; still in case b &#8211; the dataset was produced while the student was studying at a HE institution, the name of the institution may be added to the\u00a0<em>Affiliation<\/em>-field.<\/li>\n<li><strong>Contributor:\u00a0<\/strong><i><\/i>Here credit should be given to those who have contributed to the dataset, including those who are listed as authors. The\u00a0role of the contributors can be defined in the <em>Type<\/em> field\u00a0(e.g. Data Collector).<\/li>\n<li><strong>Grant Information:<\/strong> If there are things indicating\u00a0that the deposited data are from a project with external funding, the curator should ask the depositor about this, and ask him\/her to fill in this field if applicable.\u00a0Use the full name of the funder, e.g. \u201cThe Research Council of Norway\u201d.<\/li>\n<li><strong>Time Period Covered:\u00a0<\/strong><i><\/i>What time period is the data from or about?<\/li>\n<li><strong>Date of Collection:\u00a0<\/strong><i><\/i>When was the data collected \/ generated?<\/li>\n<li><strong>Data Type: <\/strong><i><\/i>What type of data is it? For suggestions, the depositor may hover the mouse over the question mark to the right of the field name, e.g. survey data, experimental data, observation data.<\/li>\n<li><strong>Data Sources:\u00a0<\/strong><i><\/i>If the deposited data were not generated or collected by the depositor\/research project, information should be entered here about the sources. This can for example be an archive, a corpus, or a website from which the data were downloaded. In addition, the Terms of Use \/ license(s) that apply for the used sources should be specified in this field.<\/li>\n<li><strong>Distributor:<\/strong> As a rule, this field is pre-filled with the English name of the partner institution (e.g., <em>UiT The Arctic University of Norway<\/em>). Make sure the content has not been edited.<\/li>\n<li><strong>Distribution Date (embargo):<\/strong>\u00a0This field is used for specifying a file embargo.\u00a0If the author has put any access restrictions on (some of) the files in the dataset, the field\u00a0<em>Distribution Date<\/em>\u00a0must contain the date (YYYY-MM-DD) when the file(s) will be made available. In all other cases, this field must be empty. Read more about embargo <a href=\"https:\/\/site.uit.no\/dataverseno\/deposit\/deposit-your-data\/#specify-file-embargo\" target=\"_blank\" rel=\"noopener\">here<\/a>. One month before the end of the embargo period, a reminder is sent to <a href=\"mailto:support@dataverse.no\">support@dataverse.no<\/a>, and the curator will then remind the author about this.<\/li>\n<li><strong>Geographic Coverage:<\/strong> Many datasets are related to one or more geographical places or areas. In case the user has not entered any metadata about this in the metadata section\u00a0<em>Geospatial Metadata<\/em>,\u00a0you should recommend him\/her to do so.<\/li>\n<li>In addition, you may ask the depositor to have a look at the\u00a0<strong>domain-<\/strong><strong>specific<\/strong> metadata schemas following <em>Geospatial Metadata<\/em>, and add relevant information if applicable.<\/li>\n<\/ul>\n<\/li>\n<li>Generally:\n<ul>\n<li>Are the provided metadata sufficient to make the dataset findable in search engines?<\/li>\n<li>Are the metadata provided in English or another commonly used communication language in the scientific field in question?<\/li>\n<li><strong>Note!<\/strong>\u00a0Metadata fields must not contain certain HTML tags or other special characters (e.g. [ and ]). This applies in particular to the <em>Description<\/em>\u00a0field. To add breaks between to sections, add the HTML tags &lt;p&gt; and &lt;\/p&gt; around each section.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<br class=\"custom-break\" \/><span class=\"collapseomatic  find-me\" id=\"files\"  tabindex=\"0\" title=\"Files\" data-findme=\"\"   ><strong>Files<\/strong><\/span><div id=\"target-files\" class=\"collapseomatic_content \"><a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/#files\"><img decoding=\"async\" class=\"alignleft wp-image-977\" title=\"Bruk denne lenkja n\u00e5r du skal referera til dette avsnittet.\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png\" alt=\"\" width=\"15\" height=\"15\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png 150w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon.png 225w\" sizes=\"(max-width: 15px) 100vw, 15px\" \/><\/a><br class=\"custom-break\" \/><br class=\"custom-break\" \/><\/p>\n<p>Curation checklist for files:<\/p>\n<ul>\n<li>Number of files: Datasets containing more than <strong>300 files<\/strong> cannot be published due to capacity issues with file DOI activation at DataCite. If more files need to be deposited, there are two alternatives:\n<ul>\n<li>Pack the files into one or more (max. 300) container files.<\/li>\n<li>Distribute the data files across multiple (sub-)datasets.<\/li>\n<\/ul>\n<\/li>\n<li>Is the dataset documented in a <strong>ReadMe file<\/strong>? Note! This is\u00a0an absolute <strong>requirement<\/strong>. We recommend researchers using our <a href=\"https:\/\/site.uit.no\/dataverseno\/deposit\/prepare\/#how-to-describe-your-data\" target=\"_blank\" rel=\"noopener\">ReadMe file template<\/a>. The ReadMe file name must contain the string \u201creadme\u201d (in small and\/or capital letters), and not split between the file name and the extension, thus e.g.\u00a0\u201cReadMe.txt\u201d, and <em>not<\/em> \u201cRead.me\u201d).<\/li>\n<li>Is forced numbering applied to the ReadMe file (e.g. \u201c0_ReadMe.txt\u201d), so that it appears on the top of the file overview?<\/li>\n<li>Can the files be opened?<\/li>\n<li>Are the file names consistent and understandable?<\/li>\n<li>Are the data provided in (a) preferred file format(s)? Consult the <a href=\"https:\/\/site.uit.no\/dataverseno\/deposit\/prepare\/#what-are-preferred-file-formats\" target=\"_blank\" rel=\"noopener\">list of preferred file formats<\/a> in the deposit guidelines. If the file type is not on this list, have a look in the folder <em>Filformat<\/em> in the channel <em>Langtidsbevaring<\/em> in the DataverseNO-brukarforum Teams and check whether a file format assessment has been carried out for the file type\/format. If not, consult other resources for help, such us <a href=\"https:\/\/dans.knaw.nl\/en\/file-formats\/\" target=\"_blank\" rel=\"noopener\">DANS file format list<\/a>, the <a href=\"https:\/\/www.loc.gov\/preservation\/digital\/formats\/fdd\/descriptions.shtml\" target=\"_blank\" rel=\"noopener\">Library of Congress\u00a0information pages<\/a> on file formats, and the <a href=\"http:\/\/www.nationalarchives.gov.uk\/PRONOM\/Default.aspx\" target=\"_blank\" rel=\"noopener\">UK National Archive\u2019s PRONOM service<\/a>. If you are unsure about the file format, contact DataverseNO at <a href=\"mailto:support@dataverse.no\">support@dataverse.no<\/a>. If the data cannot be stored in a preferred format, they can still be published, but with the restrictions this implies for long-term preservation (cf. DataverseNO Preservation Policy: Datasets in non-preferred format(s) will not be migrated to new formats to avoid format obsolescence). New preferred file formats should be disussed in the curator group. Contact DataverseNO at <a href=\"mailto:support@dataverse.no\">support@dataverse.no<\/a>\u00a0in case you want a new file format to be included on the DataverseNO list of preferred formats. NB! Container files are not preferred. In a new version of Dataverse, folders are retained at file upload, and there is therefore no need for container files anymore.<\/li>\n<li>If appropriate, the data files may also be archived in the original file format(s) <strong>in addition to<\/strong> preferred format(s).<\/li>\n<li>Do all files have a file extension, e.g. .txt, .pdf?<\/li>\n<li>If data is uploaded in both the original and a preferred format, the file name of the original file must be identical with the file name in the preferred format. (Otherwise, creating file overviews for long-term preservation will be very difficult.)<\/li>\n<li>File names must not contain spaces, commas and other special characters.<\/li>\n<li>If an <strong>embargo<\/strong> is applied to one or more data files, the curator must ensure that:\n<ul>\n<li>The <strong>ReadMe file<\/strong> is <strong>not<\/strong> embargoed as it must always remain openly accessible.<\/li>\n<li>The embargo is <strong>properly justified<\/strong> as DataverseNO is a repository for open research data. A valid reason for an embargo is if the data file(s) contain commercially valuable information, such that immediate open access could harm the commercial interests of the depositor and complicate IP protection. If the depositor provides a different reason, the curator should consult the DataverseNO User Forum. Note that embargo is a temporary restriction, not a substitute for permanent restricted or controlled access. Thus, if the depositor\u2019s reason for embargo requires permanent restricted or controlled access (e.g., the files contain personal data), the files should not be published at DataverseNO.<\/li>\n<li>The depositor has understood that the embargo will end automatically at the specified end date and if changes are required, they must contact the <a href=\"https:\/\/site.uit.no\/dataverseno\/support\/\" target=\"_blank\" rel=\"noopener\">support services<\/a> of their home institution. Embargos can last for a <strong>maximum of two years<\/strong>.<\/li>\n<\/ul>\n<\/li>\n<li>File size:\n<ul>\n<li>DataverseNO has <strong>no upper size limit<\/strong> for a dataset. <strong>However<\/strong>, below is some advice and procedures for handling uploads of large files.<\/li>\n<li>A file upload can consist of several files. If a user must split the files on several uploads this can be done by saving the dataset after each upload.<\/li>\n<li>The following advice, size limits and procedures apply to single files, file uploads and datasets:\n<ul>\n<li><strong>The size of individual files should not exceed 100 GB<\/strong>. Bigger files can create problems for others when it comes to downloading and reusing data.<\/li>\n<li><strong>A file upload should not exceed 200 GB<\/strong> in total size to minimize the likelihood that errors will occur when transmitting the data.<\/li>\n<li>If the files in a <strong>dataset are more than 200 GB in total<\/strong>, the handling of the dataset must be agreed on and scheduled with UiT. The curator agrees\/clarifies with the researcher and with UiT at <a href=\"mailto:support@dataverse.no\">support@dataverse.no<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>You can find detailed information on file naming conventions, preferred file formats, and documentation of research data in the section\u00a0<em>Prepare your data for depositing<\/em> in the menu item <a href=\"https:\/\/site.uit.no\/dataverseno\/deposit\/\" target=\"_blank\" rel=\"noopener\">Deposit<\/a>. There, you will also find detailed guidance on how to save\/convert different document types into preferred file formats. If you have questions about this, please contact\u00a0the <a href=\"https:\/\/site.uit.no\/dataverseno\/support\/\" target=\"_blank\" rel=\"noopener\">support services<\/a>\u00a0of your home institution.<\/p>\n<p>Best practice implies saving tabular data as tabulator-separated plain text files, encoded in Unicode UTF-8 without so-called BOM (\u2018Byte Order Mark\u2019). If this is not possible within the spreadsheet software, you may do this in Notepad++ as described here:<\/p>\n<ol>\n<li>Open the (converted) text file (.txt) in Notepad ++ (Notepad++ is based on open source code, and may be downloaded from\u00a0<a href=\"https:\/\/notepad-plus-plus.org\/\" target=\"_blank\" rel=\"noopener\">https:\/\/notepad-plus-plus.org\/<\/a>. Ask IT support at your institution for help to install the software on your computer).<\/li>\n<li>Click\u00a0<em>Encoding<\/em>\u00a0in the top menu, and select <em>Convert to UTF-8 without BOM<\/em>:<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-789\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/12\/Kuratorguiden_Kuratering_Notepad_Engelsk-300x220.png\" alt=\"\" width=\"300\" height=\"220\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/12\/Kuratorguiden_Kuratering_Notepad_Engelsk-300x220.png 300w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/12\/Kuratorguiden_Kuratering_Notepad_Engelsk.png 580w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/li>\n<li>Save the file.<\/li>\n<\/ol>\n<p><strong>Statistics data (e.g. R and SPSS)<\/strong><\/p>\n<p>A useful overview of file formats that are used in various statistics programs is available\u00a0<a href=\"https:\/\/datawiz.zpid.de\/index.php\/during-data-collection\/what-should-i-know-about-file-formats\/\" target=\"_blank\" rel=\"noopener\">here<\/a>. As for R, their conclusion is as follows:<\/p>\n<blockquote><p>In conclusion, if you are working with R you should provide a .csv* file which includes your data and separate .R- or .Rmd-files which include your syntax to ensure long-term availability. Additionally, you may add Rdata-files for easier access to the same information.<\/p><\/blockquote>\n<p>(* We recommend tabulator-separated Unicode UTF-8 .txt.)<\/p>\n<p>The script is in the .R files. .R-files are plain text files (the .R extension may be replaced by .txt). .Rmd:<\/p>\n<blockquote><p>Rmd RMarkdown files are a great way to combine data documentation, data visualization and data analysis in one single file.<\/p><\/blockquote>\n<p>In other words, we want this:<\/p>\n<ul>\n<li>Basic data as tabulator-separated Unicode UTF-8 text files (.txt) = preferred file format<\/li>\n<li>The R code as Unicode UTF-8 (.R) = preferred file format<\/li>\n<li>.rda = non-preferred file format, but works in R, which is an open source based and openly documented software<\/li>\n<li>Possibly .rmd<\/li>\n<\/ul>\n<\/div>\n<br class=\"custom-break\" \/><span class=\"collapseomatic  find-me\" id=\"terms\"  tabindex=\"0\" title=\"Terms\" data-findme=\"\"   ><strong>Terms<\/strong><\/span><div id=\"target-terms\" class=\"collapseomatic_content \"><a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/#terms\"><img decoding=\"async\" class=\"alignleft wp-image-977\" title=\"Bruk denne lenkja n\u00e5r du skal referera til dette avsnittet.\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png\" alt=\"\" width=\"15\" height=\"15\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png 150w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon.png 225w\" sizes=\"(max-width: 15px) 100vw, 15px\" \/><\/a><\/p>\n<p>If none of the standard licenses in the drop-down menu are suitable for the dataset, you must select <em>Custom Dataset Terms<\/em> from the drop-down menu and enter the license or terms of use as free text in the <em>Terms of Use<\/em> field that appears. Contact the DataverseNO user forum or the DataverseNO repository management at <a href=\"mailto:support@dataverse.no\">support@dataverse.no<\/a> to clarify the wording to be entered.<\/p>\n<p>If you have chosen a standard license of the Creative Commons type, it is not permitted to add other\/more terms of use, e.g., in the <em>Citation Requirements<\/em> field. For more information about why CC0 is a suitable license for research data, see the section &#8220;License Selection and Professional Norms&#8221; in the\u00a0<a href=\"https:\/\/guides.dataverse.org\/en\/latest\/user\/dataset-management.html#license-selection-and-professional-norms\" target=\"_blank\" rel=\"noopener\">Dataverse User Guide<\/a>. In the Word document &#8220;Grunngjeving_for_CC0_og_mot_friteksttillegg_til_standardlisensar.docx&#8221; in the DvNO-brukarforum Teams (see the <em>Lisensar<\/em> folder in the <em>Metadata og dokumentasjon<\/em> channel), you will find some arguments you can use when contacting researchers who do not want to use licenses\/Terms of Use that are aligned with DataverseNO recommendations.<\/p>\n<p>Note! DataverseNO only accepts licenses that provide access to data. See the\u00a0<a href=\"https:\/\/site.uit.no\/dataverseno\/about\/policy-framework\/access-and-use-policy\/\" target=\"_blank\" rel=\"noopener\">DataverseNO Access and Use Policy<\/a>:<\/p>\n<blockquote><p>In line with the intention of DataverseNO to provide maximum public access to unrestricted research data, DataverseNO promotes licenses that are recommended for the re-use of research data, and only accepts licenses providing access to deposited data in one form or another.<\/p><\/blockquote>\n<p>If the dataset under curation is (partly) based on data from other sources, one must examine what terms of use these data have, choose an appropriate license, and specify the license \/ Terms of Use of the used sources in the metadata field <em>Data Sources<\/em>.<\/p>\n<p>If the dataset under curation is based on several sources, the most restrictive terms of use determine which license the dataset under curation can be published under. Example: A dataset based on one data set with CC-BY and one with CC-BY-NC can be published under CC-BY-NC.<\/p>\n<p>If the terms of use in the original dataset are formulated as a standard license (e.g. CC-BY), it is usually unproblematic to choose a license for the derived dataset as the license for the original dataset usually specifies under which license one can publish a derived dataset.<\/p>\n<p>If the terms of use are formulated as a tailor-made text, then you must first clarify which license for re-use the terms of use allow for. If they e.g. state that the data can be reused freely and without restrictions as long as you refer to the source, the terms are usually compatible with a CC-BY license.<\/p>\n<p>If a source specifies unclear terms of use, one should clarify with the licensee which standard license these terms of use are compatible with. The answer from the licensee should be added as a PDF\/A to the dataset under curation, and the rights assessment should be summarized in the <em>Data Source<\/em> metadata field.<\/p>\n<p>If a source does not specify any terms of use, one must clarify whether there are other aspects that can determine whether the reuse is permitted or not. This assessment should be summarized in the <em>Data Source<\/em> metadata field:<\/p>\n<ul>\n<li>If (the intended reuse of) the data is not protected by IPR and\/or database protection, it may be assumed that the data are in the Public Domain and may be freely reused.<\/li>\n<li>If the data are protected by IPR and\/or database protection, their reuse may still be permitted if it falls under certain exception rules, such as\u00a0Fair use (USA cf. US Copyright Act:\u00a0<a href=\"https:\/\/www.copyright.gov\/fair-use\/more-info.html\" target=\"_blank\" rel=\"nofollow noopener\">https:\/\/www.copyright.gov\/fair-use\/more-info.html<\/a>),\u00a0Fair dealing (UK; cf. Exceptions to copyright: <a href=\"https:\/\/www.gov.uk\/guidance\/exceptions-to-copyright\">https<\/a><a href=\"https:\/\/www.gov.uk\/guidance\/exceptions-to-copyright\">:\/\/<\/a><a href=\"https:\/\/www.gov.uk\/guidance\/exceptions-to-copyright\">www.gov.uk<\/a><a href=\"https:\/\/www.gov.uk\/guidance\/exceptions-to-copyright\">\/<\/a><a href=\"https:\/\/www.gov.uk\/guidance\/exceptions-to-copyright\">guidance<\/a><a href=\"https:\/\/www.gov.uk\/guidance\/exceptions-to-copyright\">\/<\/a><a href=\"https:\/\/www.gov.uk\/guidance\/exceptions-to-copyright\" target=\"_blank\" rel=\"noopener\">exceptions<\/a><a href=\"https:\/\/www.gov.uk\/guidance\/exceptions-to-copyright\">-to-copyright<\/a>),\u00a0<a href=\"http:\/\/data.europa.eu\/eli\/dir\/1996\/9\/2019-06-06\" target=\"_blank\" rel=\"noopener\">EU Database Directive<\/a> (cf. art. 8 Rights and obligations of lawful users), \u00ablover, forskrifter, rettsavgj\u00f8relser og andre vedtak av offentlig myndighet\u00bb (Norge; cf. <a href=\"https:\/\/lovdata.no\/lov\/2018-06-15-40\/\u00a714\" target=\"_blank\" rel=\"noopener\">\u00a7 14<\/a> i \u00c5ndsverkloven), \u00abuvesentlige deler av databaser\u00bb (Norway; cf. <a title=\"uvesentlige deler av databaser\" href=\"https:\/\/lovdata.no\/lov\/2018-06-15-40\/\u00a724\" target=\"_blank\" rel=\"noopener\">\u00a7 24 in \u00c5ndsverkloven<\/a>), \u00absitatretten\u00bb (Norway; cf. <a title=\"sitatretten\" href=\"https:\/\/lovdata.no\/lov\/2018-06-15-40\/\u00a729\" target=\"_blank\" rel=\"noopener\">\u00a7 29 in \u00c5ndsverkloven<\/a>) e.l.<\/li>\n<\/ul>\n<p>If nothing of the above applies, one must contact the rights holder in order to clarify which terms of use that apply for the reuse of the data. One should get a written confimation of what standard license the data may be reused. The answer from the rights holder should be included as a PDF\/A in the dataset.<\/p>\n<p>Here are two datasets that are based on a number of sources: <a href=\"https:\/\/doi.org\/10.18710\/NMKI2B\" target=\"_blank\" rel=\"noopener\">https:\/\/doi.org\/10.18710\/NMKI2B<\/a>, <a href=\"https:\/\/doi.org\/10.18710\/VMUP44\" target=\"_blank\" rel=\"noopener\">https:\/\/doi.org\/10.18710\/VMUP44<\/a>. The rights clarifications documented in the <em>Data Source<\/em> metadata field and in the attached PDFs in these two datasets may be helpful when the curator is to provide guidance on this to the researcher.<\/p>\n<\/div>\n<br class=\"custom-break\" \/><span class=\"collapseomatic  find-me\" id=\"return-dataset-to-author\"  tabindex=\"0\" title=\"Return dataset to author\" data-findme=\"\"   ><strong>Return dataset to author<\/strong><\/span><div id=\"target-return-dataset-to-author\" class=\"collapseomatic_content \"><a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/#return-dataset-to-author\"><img decoding=\"async\" class=\"alignleft wp-image-977\" title=\"Bruk denne lenkja n\u00e5r du skal referera til dette avsnittet.\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png\" alt=\"\" width=\"15\" height=\"15\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png 150w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon.png 225w\" sizes=\"(max-width: 15px) 100vw, 15px\" \/><\/a><\/p>\n<p>If a submitted dataset has not been appropriately structured and documented, the curator returns the dataset to the author: Click the <em>Publish Dataset<\/em> button, and select <em>Return to Author<\/em>.<\/p>\n<p><strong>Note!<\/strong>\u00a0In addition, the curator sends an <strong>email<\/strong> to the author specifying the necessary changes to be made before the dataset can be published. We recommend you to use the <strong>Curation Report Template<\/strong> (see the <em>Kuratorrapportar<\/em> channel in the DataverseNO-brukarforum Team). The author should also be referred to (the relevant sections in) the Deposit Guide (<a href=\"https:\/\/site.uit.no\/dataverseno\/deposit\/\" target=\"_blank\" rel=\"noopener\">https:\/\/site.uit.no\/dataverseno\/deposit\/<\/a>) on the DataverseNO info page (<a href=\"https:\/\/info.dataverse.no\" target=\"_blank\" rel=\"noopener\">https:\/\/info.dataverse.no<\/a>).\u00a0It is possible to provide links to specific sections in the Deposit Guide. To get the right link address, hover your mouse on the link icon at the beginning of the section in question, right-click it, and select &#8220;Copy Link Location&#8221;:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-1873\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2019\/10\/DataverseNO_link_to_section_new-300x233.png\" alt=\"\" width=\"300\" height=\"233\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2019\/10\/DataverseNO_link_to_section_new-300x233.png 300w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2019\/10\/DataverseNO_link_to_section_new.png 449w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<p>You should also ask the author to click\u00a0<em>Submit for review<\/em>\u00a0once again after having made the necessary changes. The email to the author may be sent in two ways:<\/p>\n<ol>\n<li>When you are in the dataset in question, click the button with letter symbol, and write you message in the window that is popping up:<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-598\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_email_dataset_contact-300x153.png\" alt=\"\" width=\"300\" height=\"153\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_email_dataset_contact-300x153.png 300w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_email_dataset_contact-768x391.png 768w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_email_dataset_contact.png 781w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/li>\n<li>When you are in the dataset in question, click\u00a0<em>Edit<\/em> &gt; <em>Metadata<\/em>, and copy the email address in the field <em>Contact<\/em> &gt; <em>Email<\/em>:<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-599 size-medium\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_email_address-300x187.png\" alt=\"\" width=\"300\" height=\"187\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_email_address-300x187.png 300w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_email_address.png 519w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><br \/>\nand send the message in your email program (e.g. Outlook).<\/li>\n<\/ol>\n<p><strong>Note!<\/strong> If the curator identifies fundamental nonconformity with the DataverseNO policies and guidelines, and the depositor does not agree to make necessary changes the dataset must not be published. If the curator is in doubt whether the dataset complies with the DataverseNO policies and guidelines the issue should be discussed with the DataverseNO administrator team at UiT The Arctic University of Norway. Contact the team at <a href=\"mailto:support@dataverse.no\">support@dataverse.no<\/a>.\u00a0Ultimately, the Board of DataverseNO is to decide on such matters.<\/p>\n<\/div>\n<br class=\"custom-break\" \/><span class=\"collapseomatic  find-me\" id=\"anonymized-version\"  tabindex=\"0\" title=\"(Create an anonymized version of a dataset)\" data-findme=\"\"   ><strong>(Create an anonymized version of a dataset)<\/strong><\/span><div id=\"target-anonymized-version\" class=\"collapseomatic_content \"><a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/#anonymized-version\"><img decoding=\"async\" class=\"alignleft wp-image-977\" title=\"Bruk denne lenkja n\u00e5r du skal referera til dette avsnittet.\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png\" alt=\"\" width=\"15\" height=\"15\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png 150w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon.png 225w\" sizes=\"(max-width: 15px) 100vw, 15px\" \/><\/a><\/p>\n<p>If a dataset draft is to be included in a double-blind peer review, the curator creates an anonymized version of the dataset draft according to the guidance on <a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/double-blind-peer-review\/\" target=\"_blank\" rel=\"noopener\">this page<\/a>.<\/p>\n<\/div>\n<br class=\"custom-break\" \/><span class=\"collapseomatic  find-me\" id=\"publish-a-dataset\"  tabindex=\"0\" title=\"Publish a dataset\" data-findme=\"\"   ><strong>Publish a dataset<\/strong><\/span><div id=\"target-publish-a-dataset\" class=\"collapseomatic_content \"><a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/#publish-a-dataset\"><img decoding=\"async\" class=\"alignleft wp-image-977\" title=\"Bruk denne lenkja n\u00e5r du skal referera til dette avsnittet.\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png\" alt=\"\" width=\"15\" height=\"15\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png 150w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon.png 225w\" sizes=\"(max-width: 15px) 100vw, 15px\" \/><\/a><\/p>\n<p>When everything is OK with the dataset, the curator publishes it: Click the <em>Publish Dataset<\/em> button, and select <em>Publish<\/em>.<\/p>\n<p>The author receives an automatic confirmation by email stating that the dataset has been published.<\/p>\n<p><strong>Promotion in social media<\/strong><\/p>\n<p>Some archives are promoted by posting information about new datasets in social media. In TROLLing, the UiT Library post messages on\u00a0<a href=\"https:\/\/twitter.com\/TROLLingRepo\" target=\"_blank\" rel=\"noopener\">Twitter<\/a>\u00a0and on the\u00a0<a href=\"https:\/\/nb-no.facebook.com\/TromsoRepositoryofLanguageandLinguistics\/\" target=\"_blank\" rel=\"noopener\">TROLLing Facebook group<\/a>\u00a0telling that a new dataset has been published. They also send a email to the author with the following message:<\/p>\n<blockquote><p>I have now published your dataset. Thanks for sharing your data! You can find an announcement of the upload on our Facebook and Twitter page, and we encourage you to like this in order to get updates about the archive: <a href=\"https:\/\/www.facebook.com\/TromsoRepositoryofLanguageandLinguistics\/\">https:\/\/www.facebook.com\/TromsoRepositoryofLanguageandLinguistics\/<\/a>.<\/p><\/blockquote>\n<\/div>\n<br class=\"custom-break\" \/><span class=\"collapseomatic  find-me\" id=\"new-version-of-a-published-dataset\"  tabindex=\"0\" title=\"New version of a published dataset\" data-findme=\"\"   ><strong>New version of a published dataset<\/strong><\/span><div id=\"target-new-version-of-a-published-dataset\" class=\"collapseomatic_content \"><a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/#new-version-of-a-published-dataset\"><img decoding=\"async\" class=\"alignleft wp-image-977\" title=\"Bruk denne lenkja n\u00e5r du skal referera til dette avsnittet.\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png\" alt=\"\" width=\"15\" height=\"15\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png 150w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon.png 225w\" sizes=\"(max-width: 15px) 100vw, 15px\" \/><\/a><\/p>\n<p>When an author makes changes in a published dataset, a new draft is created. This draft must be submitted for review in order for the new version to be published. The curator(s) will then be noticed that a new dataset is waiting for curation. <strong>Note!<\/strong>\u00a0As of today, it is not apparent from this message whether the submitted dataset is an entirely new dataset or a new version of a previously published dataset. Often, a long time may have passed since the previous version was published, and you may not recall that a previous version of this dataset already has been published.\u00a0It is therefore advisable to start the curation process by checking whether the dataset has more than one version. To see this, click the Versions tab:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-601\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_versions-300x57.png\" alt=\"\" width=\"710\" height=\"135\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_versions-300x57.png 300w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_versions-768x146.png 768w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_versions-1024x195.png 1024w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_versions.png 1673w\" sizes=\"(max-width: 710px) 100vw, 710px\" \/><\/p>\n<p>By clicking <em>View Details<\/em>, you get an overview of all changes that have been made between the different versions. As a next step, you should then have a closer look at the changes made in the metadata and\/or files. To do this, follow the guidance in previous sections above. When you publish the dataset after having curated it, you are asked to specify the new version number:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-602 size-medium\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_version_no-300x181.png\" alt=\"\" width=\"300\" height=\"181\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_version_no-300x181.png 300w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2017\/09\/Kuratorguiden_Kuratering_version_no.png 609w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<p>As a general rule, the option\u00a0<em>Minor Release<\/em>. should be selected when only the metadata have been changed. In case there have been changes in the data files, the option\u00a0<em>Major Release<\/em>\u00a0should be selected.<\/p>\n<p>From time to time, the curator(s) should check whether there are unpublished datasets (drafts) that have not been submitted for review. If a dataset has the status\u00a0<em>Unpublished<\/em>\u00a0for more than three months, the curator(s) should contact the author and remind him\/her that they have to click\u00a0<em>Submit for review<\/em>\u00a0in order for the (new version of the) dataset to be published.<\/p>\n<\/div>\n<\/div>\n<br class=\"custom-break\" \/><span class=\"collapseomatic  find-me\" id=\"reading-access-to-unpublished-dataset\"  tabindex=\"0\" title=\"Reading access to unpublished dataset and possible anonymization\" data-findme=\"\"   ><strong>Reading access to unpublished dataset and possible anonymization<\/strong><\/span><div id=\"target-reading-access-to-unpublished-dataset\" class=\"collapseomatic_content \"><a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/#reading-access-to-unpublished-dataset\"><img decoding=\"async\" class=\"alignleft wp-image-977\" title=\"Bruk denne lenkja n\u00e5r du skal referera til dette avsnittet.\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png\" alt=\"\" width=\"15\" height=\"15\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png 150w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon.png 225w\" sizes=\"(max-width: 15px) 100vw, 15px\" \/><\/a><br class=\"custom-break\" \/><br class=\"custom-break\" \/><\/p>\n<p>Scenario: An author wishes to grant access to a dataset to a collaborator, a peer reviewer, a journal editor or the like before the dataset is published.<\/p>\n<p>Solution:<\/p>\n<ul>\n<li>Log into DataverseNO, and go to the unpublished dataset.<\/li>\n<li>Click the <em>Edit Dataset<\/em>\u00a0button to the right, and select <em>Preview URL.<\/em><\/li>\n<li>Choose the alternative\u00a0<em>Create Preview URL<\/em>. (For the time being, we don&#8217;t use\u00a0<em>Create URL for Anonymized Access<\/em>, but follow our own guidelines for <strong>anonymization<\/strong> if needed; see more information under\u00a0<em>Related publication<\/em> in the section\u00a0<em>Metadata<\/em> above or via <a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/#metadata\" target=\"_blank\" rel=\"noopener\">this direct link<\/a>.)<\/li>\n<li>Copy the Preview URL, and send it to the author or, if agreed on, to the person who needs to access the dataset.<\/li>\n<li>Preview URLs can be created of any dataset in DRAFT state, even if there exist previously published versions of the dataset &#8211; although the latter case may not be relevant for sharing with editors for peer review of a publication.<\/li>\n<\/ul>\n<\/div>\n<br class=\"custom-break\" \/><span class=\"collapseomatic  find-me\" id=\"edit-access-to-a-dataset\"  tabindex=\"0\" title=\"Edit access to a dataset\" data-findme=\"\"   ><strong>Edit access to a dataset<\/strong><\/span><div id=\"target-edit-access-to-a-dataset\" class=\"collapseomatic_content \"><a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/#edit-access-to-a-dataset\"><img decoding=\"async\" class=\"alignleft wp-image-977\" title=\"Bruk denne lenkja n\u00e5r du skal referera til dette avsnittet.\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png\" alt=\"\" width=\"15\" height=\"15\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png 150w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon.png 225w\" sizes=\"(max-width: 15px) 100vw, 15px\" \/><\/a><\/p>\n<p>When creating a dataset in Dataverse, the depositor is automatically granted edit access to that dataset. However, in some cases it may be appropriate to manually assign edit access. Consider the following scenarios:<\/p>\n<ul>\n<li>Scenario 1: A curator has created a dataset on behalf of an author (cf., e.g. the pilot project on research data management at UiT in 2016). After the dataset has been created, the author wants to have a look at the dataset and possibly make some changes before it is published.<\/li>\n<li>Scenario 2: An author has created a dataset and wants other members of the research groups to be able to edit the dataset.<\/li>\n<li>Scenario 3: An author has created one or several datasets in an institutional archive (e.g. the UiT collection), but has not yet published them. The author quits the institution, and consequently cannot access his\/her dataset anymore. Therefore, a new user account has to be created for the author, either via Feide log-in (if they work at another institution using Feide), or via local authentication. When the new user account is created, the author must be granted access to their &#8220;old&#8221; datasets.<\/li>\n<\/ul>\n<p>Please contact the collection manager of the DataverseNO institutional collection at your institution to get changed\/assigned access rights on dataset level.<\/p>\n<\/div>\n<br class=\"custom-break\" \/><span class=\"collapseomatic  find-me\" id=\"moving-datasets\"  tabindex=\"0\" title=\"Moving datasets\" data-findme=\"\"   ><strong>Moving datasets<\/strong><\/span><div id=\"target-moving-datasets\" class=\"collapseomatic_content \"><a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/#moving-datasets\"><img decoding=\"async\" class=\"alignleft wp-image-977\" title=\"Bruk denne lenkja n\u00e5r du skal referera til dette avsnittet.\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png\" alt=\"\" width=\"15\" height=\"15\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png 150w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon.png 225w\" sizes=\"(max-width: 15px) 100vw, 15px\" \/><\/a><\/p>\n<p>As of today, it is not possible to move a dataset between archives via the graphical user interface. If, e.g., a linguist from UiT has created a dataset on linguistics in the UiT collection instead of TROLLing, this dataset should first be curated and published in the archive where it is created, and <strong>after<\/strong> the publication, the curator gives notice to <a href=\"mailto:support@dataverse.no\">support@dataverse.no<\/a>\u00a0about where the dataset should be moved.<\/p>\n<\/div>\n<br class=\"custom-break\" \/><span class=\"collapseomatic  find-me\" id=\"deleting-published-datasets\"  tabindex=\"0\" title=\"Deleting published datasets\" data-findme=\"\"   ><strong>Deleting published datasets<\/strong><\/span><div id=\"target-deleting-published-datasets\" class=\"collapseomatic_content \"><a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/#deleting-published-datasets\"><img decoding=\"async\" class=\"alignleft wp-image-977\" title=\"Bruk denne lenkja n\u00e5r du skal referera til dette avsnittet.\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png\" alt=\"\" width=\"15\" height=\"15\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png 150w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon.png 225w\" sizes=\"(max-width: 15px) 100vw, 15px\" \/><\/a><\/p>\n<p>When a dataset has been published, its DOI has been activated. Through the DOI Agreement and the <a href=\"https:\/\/site.uit.no\/dataverseno\/about\/policy-framework\/preservation-policy\/\" target=\"_blank\" rel=\"noopener\">DataverseNO Preservation Policy<\/a>, the archive is committed to provide enduring access to the dataset for at least 10 years after its publication. If, after its publication, it turns out that a dataset for ethical, legal or other reasons should not have been published, we may remove access to the data files in the dataset. However, the metadata entry will still be findable and accessible. Contact <a href=\"mailto:support@dataverse.no\">support@dataverse.no<\/a>\u00a0to get the file access in a dataset removed.<\/p>\n<\/div>\n<br class=\"custom-break\" \/><span class=\"collapseomatic  find-me\" id=\"tasks-in-connection-with-long-term-preservation\"  tabindex=\"0\" title=\"Tasks in connection with long-term preservation\" data-findme=\"\"   ><strong>Tasks in connection with long-term preservation<\/strong><\/span><div id=\"target-tasks-in-connection-with-long-term-preservation\" class=\"collapseomatic_content \"><a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/#tasks-in-connection-with-long-term-preservation\"><img decoding=\"async\" class=\"alignleft wp-image-977\" title=\"Bruk denne lenkja n\u00e5r du skal referera til dette avsnittet.\" src=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png\" alt=\"\" width=\"15\" height=\"15\" srcset=\"https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon-150x150.png 150w, https:\/\/site.uit.no\/dataverseno\/wp-content\/uploads\/sites\/314\/2018\/04\/External-link-icon.png 225w\" sizes=\"(max-width: 15px) 100vw, 15px\" \/><\/a><\/p>\n<p>DataverseNO commits to ensure that data published in the archive can be used in the long term. As part of this work, DataverseNO curators have several tasks which are specified in the <a href=\"https:\/\/site.uit.no\/dataverseno\/about\/policy-framework\/preservation-policy\/\" target=\"_blank\" rel=\"noopener\">Preservation Policy<\/a> and the <a href=\"https:\/\/site.uit.no\/dataverseno\/about\/policy-framework\/preservation-policy\/preservation-plan\/\" target=\"_blank\" rel=\"noopener\">Preservation Plan<\/a>, and which they will get assigned by the collection management.<\/p>\n<\/div>\n<br class=\"custom-break\" \/><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Below you will find guidelines on how research data support at DataverseNO partner institutions are meant to curate their collections in DataverseNO. In case you need additional help or have questions about curation,\u00a0please contact the support services at your institution. &hellip; <a href=\"https:\/\/site.uit.no\/dataverseno\/admin-en\/curatorguide\/\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":425,"featured_media":0,"parent":553,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-561","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/site.uit.no\/dataverseno\/wp-json\/wp\/v2\/pages\/561","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/site.uit.no\/dataverseno\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/site.uit.no\/dataverseno\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/site.uit.no\/dataverseno\/wp-json\/wp\/v2\/users\/425"}],"replies":[{"embeddable":true,"href":"https:\/\/site.uit.no\/dataverseno\/wp-json\/wp\/v2\/comments?post=561"}],"version-history":[{"count":3,"href":"https:\/\/site.uit.no\/dataverseno\/wp-json\/wp\/v2\/pages\/561\/revisions"}],"predecessor-version":[{"id":3990,"href":"https:\/\/site.uit.no\/dataverseno\/wp-json\/wp\/v2\/pages\/561\/revisions\/3990"}],"up":[{"embeddable":true,"href":"https:\/\/site.uit.no\/dataverseno\/wp-json\/wp\/v2\/pages\/553"}],"wp:attachment":[{"href":"https:\/\/site.uit.no\/dataverseno\/wp-json\/wp\/v2\/media?parent=561"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}