The committee is working on making the Munin Conference more accessible this year. We are taking steps to learn more about technical tools and guidelines which can help secure fair participation in the conference for everyone. We believe that accessibility is a vital issue for academic conferences, whether they are held online or in-person, and hope that this process will lead to more equitable events.
If you intend to use presentation slides in your presentation video, you can use PowerPoint to record your presentation. You are free to decide whether you want to display a video of yourself in the presentation. Keep in mind the basic points below.
If you do not intend to use presentation slides in your video, you can use video recording software of your choice, but keep in mind the basic points below. If you need advice on recording, send an e-mail to the conference committee.
- Use clear and understandable language: explain abbreviations.
- Good lighting.
- Use a good microphone.
- Record in a quiet environment, without background noise.
- Speak clearly and not too quickly.
- The file format should be mp4.
- 16×9 aspect ratio
- Resolution – 1270×768 (HD quality)
The conference committee is looking into possibilities for automatic video captioning. If automatic captioning is unsuccessful, presenters may be asked to send text transcripts of their presentations before the conference.
The video files must be sent using the WeTransfer file transfer service to the address “firstname.lastname@example.org” by October 24.
If you intend to use presentation slides in your presentation video, the slides will have to be in an accessible format. First of all, your presentation video may be viewed on a smaller screen – so design the slides accordingly, e.g. do not use small fonts. Furthermore, the file with the presentation slides will also have to be available for download at Septentrio Conference Series, and you have to ensure that the slides have been optimized for users of assistive technology.
For detailed information on how to creative accessible presentation slides, see Creating Accessible Presentations in Microsoft PowerPoint from the University of Washington or a resource in Norwegian on accessible Powerpoint files from the Authority for Universal Design of ICT.
- Use the built-in templates in your presentation software.
- Use the designated slide title field for slide titles.
- Do not use the same title for several slides.
- Provide alternative text for images.
- Set the reading order for the elements in a slide.
- Instead of a full URL, create a hyperlink with text to describe it.
- If colour is used to communicate information (highlights in text, diagram/graph segments), supply it with additional marking. Highlights can be supplied with font modifications (for people with a colour vision deficiency) or code (for people with screen readers). Diagram segments can, in addition to colour, have text labels or different patterns.
- Avoid filling the lower part of the slides – leave space for video captions.
Presentation slides must be sent together with the video file using the WeTransfer file transfer service to the address “email@example.com” by October 24.