All conference materials will be published by 15 November due to the flipped format of this year’s conference. The committee ask that the conference materials are sent in on 31 October at the latest: the reason for this is that we have to go through videos, papers and posters before publishing them. We will subtitle the videos and check papers and posters for accessibility issues. Papers will have to go through plagiarism screening.

Videos

NB! The conference committee will caption the videos – it is important that you keep the lower part of the screen free of vital information.

You are free to decide whether you want to display a video of yourself in the presentation.

If you intend to use presentation slides in your presentation video, you can use PowerPoint to record your presentation.  If you do not intend to use presentation slides in your video, you can use video recording software of your choice.

Keep in mind the basic points below:

  • Videos can be up to 10 minutes.
  • Use clear and understandable language: explain abbreviations.
  • Speak clearly and not too quickly. Use a good microphone.
  • Record in a quiet environment, without background noise.
  • Ensure good lighting.
  • The file format should be mp4.
  • 16×9 aspect ratio
  • Resolution – 1270×768 (HD quality)

The video files must be sent using the WeTransfer file transfer service to the address muninconference@ub.uit.no by October 31, 2022. The video files will be put on UiT’s media server and linked to from your abstracts in Septentrio Conference Series.

Presentation slides

If you intend to use presentation slides in your presentation video, the slides will have to be in an accessible format. First of all, your presentation video may be viewed on a smaller screen – so design the slides accordingly, e.g. do not use small fonts. Furthermore, the file with the presentation slides will also have to be available for download at Septentrio Conference Series, and you have to ensure that the slides have been optimized for users of assistive technology.

For detailed information on how to creative accessible presentation slides, see Creating Accessible Presentations in Microsoft PowerPoint from the University of Washington or a resource in Norwegian on accessible Powerpoint files from the Authority for Universal Design of ICT.

Basic points:

  • Do not fill the lower part of the slides – leave space for video captions.
  • Use the built-in templates in your presentation software.
  • Use the designated slide title field for slide titles and do not use the same title for several slides.
  • Provide alternative text for images.
  • Set the reading order for the elements in a slide.
  • Instead of a full URL, create a hyperlink with text to describe it.
  • If colour is used to communicate information (highlights in text, diagram/graph segments), supply it with additional marking. Highlights can be supplied with font modifications (for people with a colour vision deficiency) or code (for people with screen readers). Diagram segments can, in addition to colour, have text labels or different patterns.

Presentation slides must be sent together with the video file using the WeTransfer file transfer service to the address muninconference@ub.uit.no by October 31, 2022.

Papers

Papers will be published in Septentrio Conference Series, together with your abstracts.

Maximum length – 2500 words. Please use this Word template for Munin papers – the template document also contains further formatting instructions.

Send the papers as docx files to muninconference@ub.uit.no on October 31 at the latest.

Posters

Maximum format for onsite posters is A0, portrait orientation. (The poster-stand dimensions are as follows: height 118,5 cm, width 88,5 cm.) Bring the onsite posters with you to the conference.

Some posters will be made available only in digital form, without participation in the onsite poster session. Onsite posters must also be available in digital form.

All posters must be submitted in digital form (PDF) on October 31 at the latest. The digital versions of all posters will be published in Septentrio Conference Series, together with your abstracts. There are no specific formatting requirements for digital posters, but do remember accessible design.

For reasons of accessibility (graphical elements in a poster usually do not render themselves well to screen readers) we will allow short text versions of the posters. This is not obligatory. Note that this short text version can communicate in text form only what is visible on the poster. If you wish to submit a text version of your poster in addition to the poster itself, use the Word template for papers.

Send the digital version of the poster (together with the text version, if any) via the WeTransfer file transfer service to the address muninconference@ub.uit.no by October 31, 2022.

Submission terms & conditions

Minor changes in the metadata are allowed until October 31 and can be communicated by email to muninconference@ub.uit.no.

If you want to withdraw an abstract, please contact the Organizing Committee by email to muninconference@ub.uit.no. Abstract withdrawal needs to be communicated in writing by the author who originally submitted the abstract. The Organizing Committee will assume that all other authors/presenters have been informed.

By submitting an abstract to the Munin Conference, you have agreed to the following:

  • The author is responsible for the accuracy of the abstract.
  • You confirm that the submission has been approved by your co-authors.
  • All presenting authors must register for the conference.
  • Authors retain copyright to their work, while granting the Munin Conference a non-exclusive, perpetual, irrevocable license to distribute the presented work and associated materials under a Creative Commons Attribution 4.0 International (CC BY 4.0) License. It is also possible to ask for a different Creative Commons license. Authors must embed the license in their conference materials.
  • All conference materials must be designed in accordance with the basic accessibility guidelines.