Information for all contributors (speakers, poster presenters and workshop organizers) will be published here and updated gradually.
Your abstracts have been published in Septentrio Conference Series in September, and linked to from the conference website. After the conference, we’ll add your materials (slides, posters) to the abstracts and assign DOIs to the contributions.
For other conference-related information, see Participant Guide.
Presentations
You will have 25 minutes (incl. Q&A) for your presentation. Presentations will run either in a plenary session, or in parallel tracks – for details, see the programme.
If you intend to use slides for your presentation, these must be in an accessible format, both for the conference audience and for readers of Septentrio Conference Series (where your slides will be made available after the conference). Basic points about accessibility:
- Do not use very small fonts.
- Use high-contrast colours, avoid combining colours that can be mistaken by people with colour-blindness (read about Confusion colours).
- If colour is used to communicate information (highlights in text, diagram/graph segments), supply it with additional marking. Highlights can be supplied with font modifications (for people with a colour vision deficiency) or code (for people with screen readers). Diagram segments can, in addition to colour, have text labels or different patterns.
- Provide alternative text for images.
- Use the built-in templates in your presentation software.
- Use the built-in functionality in your presentation software to check your slides for accessibility (in MS PowerPoint this function is called “Check Accessibility”).
Slides can be sent to muninconference@ub.uit.no on 25 November at the latest, or transferred to the stationary computer in the auditorium of your session – no later than in the break before your presentation.
Use of own laptop for presentations
If you have digital co-presenters, you will have to use the stationary computers in the auditoria due to the sound settings in the rooms.
All presentations and panels that take place in Auditoria 1 and 2 will be streamed – for streaming purposes, it is also preferable that you use the stationary computers.
If you do decide to use your own laptop, and your presentation is in Auditorium 1 (see the programme to check where your presentation will take place), you will need to consult the filming team whether your laptop has a proper connection at the latest two breaks before your presentation. Please also inform the conference committee beforehand that you intend to use your own laptop.
Posters
Posters should have portrait orientation. Maximum size for the physical poster is A0:
- height: 118.9 cm / 46.8 in
- width: 84.1 cm / 33.1 in
You will be able to hang up your posters at the designated spots during registration and morning coffee on the first day of the conference. Poster sessions will take place during lunch on the first two days of the conference – this is when poster presenters are expected to be at their posters. Posters can remain on their stands on the third conference day, but there is no expectation for the poster presenters to be present.
A digital version of your poster will be published in Septentrio Conference Series, together with your abstract. You will need to send a PDF version of your poster to muninconference@ub.uit.no by 25 November. There are no specific formatting requirements for digital posters, but do remember accessible design.
For reasons of accessibility (graphical elements in a poster usually do not render themselves well to screen readers), we will allow short text versions of the posters. This is not obligatory. Note that this short text version can communicate in text form only what is visible on the poster. If you wish to submit a text version of your poster in addition to the poster itself, use this Word template.
Printing your poster via UiT’s Print office
If you do not wish to travel with your poster, you can order it to be printed at UiT’s Print office. To order, send a PDF of your poster to trykkeriet@uit.no by 19 November. Have “Munin poster” as part of the email subject. A0 format costs NOK 500 (incl VAT).
You will be able to collect your poster at the conference venue during the registration on the morning of 26 November. Payment with a credit card when you collect the poster. (UiT employees can log on with Feide for internal invoicing.)
Workshops
There will be a session of parallel workshops on each day of this year’s Munin conference. Participation in the workshops will be onsite only.
The duration of a workshop session is 1 hour 40 minutes, allowing for a workshop of 90 minutes, with a 10-minute break in the middle. Workshop organizers can decide themselves whether they want to make use of the break, or have a slightly longer workshop instead. Coffee will be served before or after a workshop session – see the programme for details.
Workshop participants will need to register for workshops during conference registration, and the lists will be provided to the workshop organisers by the conference committee. Workshop organisers have to inform the conference committee before the conference about any materials they would need for the workshop (we encourage workshop organisers to bring materials with them, if possible) and about any preparation the participants would need to do before the workshop.
Panel discussions
Each panel participant will deliver a lightning talk (max 7 minutes). The lightning talks will be followed by a discussion with questions from the moderator and the audience. Panel discussions will take place in the plenary session and will be streamed.
If you intend to use slides for your lightning talk, please follow the formatting instructions for Presentations (see above). Lightning talk slides must be sent to the contact person responsible for panels on the day before at the latest.